Charging and Remission Policy - page 2

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CHARGING AND REMISSION POLICY
1.
INTRODUCTION
1. This policy has been informed by the DfE guidance and complements the
Academy Finance policy.
2. The Governing Body recognises the valuable contribution that the wide
range of additional activities, including trips, clubs and residential
experiences can make towards pupils' education. The Governing Body
aims to promote and provide such activities both as part of a broad and
balanced curriculum for the pupils of the school and as additional optional
activities. However due to the limited funds in the delegated budgets the
Governing Body reserves the right to make a charge in the following
circumstances for activities organised by the school. The Governing Body
will review the policy annually and may amend the categories of activity for
which a charge may be made.
2.
CHARGING FOR VISITS
1.
All Visits.
The group leader should always ensure that parents are
notified as early as possible as to:
a. the total cost of the visit;
b. how much of the cost will be financed by the school;
c. how much each parent will need to pay or be asked to contribute
towards the cost of the visit;
d. how much spending/pocket money pupils will reasonably need
(especially important for trips that involve a residential element);
e. use of any surplus funds, i.e. will they be returned to parents or
retained for future visits?
2. Early notification of the above is important as this allows parents to make
financial preparations. Many parents find it helpful to gauge the value of
the visit if they have information relating to the constituent costs of the
visit, i.e. transport, accommodation, food, etc. When charges are made for
any activity, whether during or outside of the school day, they will be
based on the actual costs incurred, divided by the total number of pupils
participating. There will be no levy on those who can pay to support those
who can not or will not. Support for cases of hardship will come through
voluntary contributions or fundraising. Full payment for all visits must be
made before the visit/trip takes place.
3. If a non-residential activity happens partly inside the school day and partly
outside of it, there will be no charge if most of the time to be spent on the
activity falls within the school day. Conversely, if the bigger proportion of
time spent falls outside of the normal school day, charges will be made.
4.
During Normal School Hours
. The school day is defined as 8.55am –
3.10pm. The midday break does not form part of the school day. During
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